The primary mission of the Office of the Registrar is to facilitate the academic experience of students enrolled in the University, from registration to graduation. The Registrar’s Office furthers the academic mission at Kardan University by providing academic support services to students, faculty, staff, and the broader university community. We ensure the integrity of Kardan’s academic records by upholding compliance with academic policies, safeguarding the privacy of student records, and providing timely and accurate data. The University Registrar’s Office staff fosters a culture of inclusion, diversity, collaboration, and innovation.
The Office of the Registrar supports instructional and student progress endeavors by providing quality services to students, faculty, academic and administrative departments, and the public. We supervise registration and the evaluation of transfer credit, maintain student academic records and record grades, issue transcripts, verify enrollment and graduation, issue degrees, diplomas, and certificates, and accurately maintain student academic records.
Students and Alumni Facilitation Center
To better serve our community, we have introduced the Students and Alumni Facilitation Center—a dedicated hub for streamlined support. Whether you need guidance on academic documentation, official requests, or general assistance, our team is here to provide prompt, friendly, and efficient service in a welcoming environment.
At the Office of the University Registrar, we are more than administrators—we are your partners in education, ensuring a seamless and successful academic experience at Kardan University.
Freezing and Rejoining Students
Deferral or Freezing and Rejoining the Program of Study
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Once a student is registered to a program of study and does not show up within two weeks after the starting of the classes without informing the department will be dropped from the program and will require re-registering. The entry test results of the student remain valid for one year and if a student wants to join the degree program after one year will need to re-appear for the entry test.
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Those students, who want to freeze their studies, should write an application to the respective department requesting for study freeze. The total period of study freeze is one year (two consecutive semesters or one semester at a time) throughout the program duration. The approval of the Academic Council of the University and Ministry of Higher Education is required for exceptional cases of emergencies, illness, and other genuine cases where a study freeze of more than one year is required.
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Those students who make the course selection and freeze their studies without informing the department, will be charged a tuition fee for the semester and will need to clear the financial dues before their re-join is processed.
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If a student is freezing her/his studies during the semester without completing the semester, her/his achieved grades will not transfer to future semesters
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Those students wishing to rejoin the program after the deferral should approach the Office of Registrar during the first two weeks of the semester. No rejoin will be processed after the two weeks from the start of the semester.
Transfer Students
Kardan University accepts University level transfer credits from locally, regionally, and internationally accredited universities. Courses from institutions that are not accredited are generally not transferable to Kardan University. Only transfer courses with a grade of D or higher is eligible for transfer consideration. Transfer courses in programs that are not offered at Kardan University will not be accepted for credit consideration. Those students wishing to transfer their course credits to Kardan University will require to fulfill all Ministry of Higher Education credit transfer procedures and submit official transcripts to Kardan University. Kardan University may accept a maximum 50 percent of credits from other accredited institutions. Transfer students will be required to complete at least 50 percent of their remaining studies at Kardan University in order to be eligible for admission.
College Level Credits Transfer
In some disciplines such as Journalism, Business Administration, Computer Science, and Civil Engineering; credits can be transferred to Kardan University from the accredited colleges. Only transfer courses with a grade of B or higher is eligible for transfer consideration. The number of transferred credits depends on the alignment of courses with the Kardan University curriculum and will be at the discretion of the Academic Administrator of the department who will review for the equivalency.
International Credits
In order to evaluate the transcripts from the international schools, the following conditions must be met:
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The student provides a transcript and course description of classes completed.
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The language of the student’s institution is English and all transcripts and documents are in English.
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The student’s institution is an accredited University.
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Credits from institutions primarily focused on vocational and technical training are generally not transferable.
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The candidate meets all the admission criteria at Kardan University.
Once conditions are met, the Registration Office and the Academic Administrator of the department will evaluate courses for equivalency. Courses without an equivalent Kardan University course are generally not transferable.
Technical or Vocational Courses
Generally, technical, vocational, or occupational courses are not transferable to Kardan University.
Exemption
The exemption is given when the content of the course a student studied elsewhere is assessed as being similar to the content of the course a student is required to complete at Kardan University., but not similar enough for direct credit. If a student is given an exemption, he/she does not have to complete the required course at Kardan University but will need to complete a replacement course towards the program. The exemption is indicated as EX in the transcript with a pass/fail status. To have possible exemptions evaluated, the student must complete an application for exemption through their Academic Administrator Office during the first two weeks of the semester.
The following points to be considered by the students before applying for exemption.
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The applicant must currently be enrolled at Kardan University.
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The exemption must be for an equivalent academic or professional qualification.
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Exemptions will only be considered for individuals who obtained their qualifications in the last five years.
Kardan University may require the individual to write and pass an examination if they request to be exempted from a particular course.
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A maximum of four courses can be exempted, students will not be granted an exemption for capstone research projects or theses.
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Exemptions awarded to a student do not contribute to the GPA.
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The University will not require fee payment for the exempted courses.
Credit Transfer Process from National Universities
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Obtain the transfer form from the Ministry of Higher Education
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Confirm transfer from the university currently student is studying
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Get approval from Kardan University
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Submit the transfer form to the Ministry of Higher Education. The MoHE evaluates the credit transfer form and if approved, the student will be introduced to the Kardan University
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Transfer credits are evaluated by the Office of Registrar and the students will be enrolled at Kardan University based on the credit equivalency.
Credit Transfer Process for International Students
The credit transfer cases for international students are managed by the Ministry of Higher Education. Students willing to transfer the credit course from other international accredited Institutions are required to submit an application to the Ministry of Higher Education for their credit transfer. The Ministry evaluates their documents and introduces them to Kardan University through an official letter.
Credit Transfer for 14th Grade Students
Kardan University accepts credit transfer from other national midlevel Higher Education Studies Institutions. The student will be admitted to the relevant field of study. The 14th-grade graduates are requiring undertaking the following to get admitted at Kardan University:
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Must have fulfilled 80% or above in their 14th-grade transcript
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Provide the Ministry of Education attested diploma and transcript
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Successfully pass Kardan University’s entry test.
Office Hours
The office working days and hours of the Office of the Registrar are:
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Working Days: Saturday – Thursday
- Hours: 8:30 AM – 5:00 PM
Contact us
Email: registrar@kardan.edu.af
Cell: +93 73 052 9280