Job Summary

The Human Resources (HR) Manager of Kardan University is responsible for leading the Human Resources Portfolio of Kardan University, in line with organizational policies and procedures.

Key aspects of HR include recruitment and hiring, learning and development, administration, performance management, remuneration, health, wellbeing, and safety, and HR reporting. The position will also support the Finance and Administration Unit in other activities. 

Duties and Responsibilities

HR service, administration and systems

• Lead issuance of new employee contracts and contract variations;
• Lead employee records related to hiring, transferring, promoting, and terminating;
• Lead processing and data entry of all paper and electronic HR data against quality standards and agreed-upon timeframes;
• Provide an initial point of support to employees on HR systems;
• Monitor and respond to telephone and HR mailbox queries and provide advice, guidance, and support to both managers and employees across all aspects of the employee life cycle, escalating where appropriate;
• Administer and support the implementation of changes or modifications to HR systems and processes to ensure they are fit for purpose;
• Coordinate the production and development of management information to produce HR reports and metrics;
• Coordinate and undertake auditing of employee files for accuracy and correctness against standard processes, delegations, and business requirements;
• Provide backup support for payroll;
• Manage HR systems and databases for the provision and management of HR operations and services, ensuring accuracy of records and information;
• Process international staff and faculty invitations, visas, work permit renewals, and police cards regularly and maintain and update their records in the database;
• Contribute to the development and review of HR Policies and Procedures;
• Ensure the quality and compliance of HR documentation in compliance with Afghanistan’s laws and regulations and develop reports as required;

Recruitment and selection

• Provide advice on position descriptions, advertising content, and options for publication;
• Place advertisements in the chosen media;
• Monitor the applications mailbox and forward screened applications to recruiting managers;
• Coordinate the approval of invoices for advertisements;
• Coordinate recruitment activities, including scheduling interviews, performing reference checks, managing correspondence during the recruitment process, and all associated tasks and administration;
• Contribute to the development and delivery of a standard corporate induction and on-boarding program to all new staff;

Learning and development

• Organize learning and development training sessions and orientation programs as required;
• Maintain and update employee personnel records on HRIS with learning and development activities and compliance details;
• Publish and maintain the annual training and events calendar regularly;
• Demonstrate a commitment to Healthy Work Style  policies and procedures and contribute to the development of health and wellbeing initiatives;
• Coordinate administration processes for probation reviews, monitor performance management reviews, and maintain up-to-date reports for the management’s review;
• Maintain and enhance professional knowledge and technical skills by keeping up to date with new developments and relevant trends;

Communication

• Build a career website to reflect people's promise and roll out a social media strategy to support the employer's brand;
• Oversee and ensure sufficient communication to managers and employees and the accessibility and availability of reporting;
• Manage internal communication programs, including the use of official email and workplace;
• Support HR in communicating organizational policies, significant organizational changes, and appointments;
• Acts as a creative and strategic thinker, capable of consulting with leaders to develop and implement communications strategies across various media, including traditional and social media.

Skills and Qualifications

• A master’s degree in business administration or a related field is required. 
• A minimum of five years of professional experience as a human resources manager is required. 
• Have advanced knowledge of Human Resources Management, labor Law and higher education industry. 
• Have strong research, planning, report-writing, and organizational skills. 
• Have excellent written and verbal communication skills.
• Have excellent communication, presentation, and leadership skills.

Submission Guidelines

Qualified candidates should submit their resume and cover letter (in one document) via email to jobs@kardan.edu.af.

Email applications must include the position title in the email subject line.

We thank all the applicants for their interest; however, only the shortlisted candidates will be contacted for a written test or interview.